The EEO-1 Component 1 Report is a mandatory annual data collection submitted to the U.S. Equal Employment Opportunity Commission (EEOC). It requires certain employers to report workforce demographic data by race/ethnicity, sex, and job category. The purpose is to support the enforcement of federal equal employment opportunity (EEO) laws and help identify employment patterns.

Who Is Required to File? The following employers must file an EEO-1 Component 1 Report annually:

• Private employers with 100 or more employees
• Federal contractors (and first-tier subcontractors) with 50 or more employees and a federal contract, subcontract, or purchase order worth $50,000 or more
• Multi-establishment employers (with more than one physical location) must submit additional reports for each location

What Information Must Be Reported? Employers must report employee data as of a “workforce snapshot period” (a pay period between October 1 and December 31 of the reporting year), including:

• Number of employees by race/ethnicity
• Number of employees by sex
• Number of employees by job category (e.g., Executive/Senior Level Officials, Professionals, Technicians, etc.)

Key Dates & Deadlines The filing period generally opens in the spring of the following year (e.g., 2024 data due in 2025). Deadlines and updates are posted on the EEOC’s EEO-1 website.

Compliance Tips for HR

• Review job classifications using the EEO-1 job category definitions.
• Use self-identification forms during onboarding to collect race/ethnicity and gender data.
• Maintain accurate HRIS data and ensure consistency across all establishments.
• Designate a point person or team responsible for data collection and timely submission.

EEOC and US Census Bureau Resources

Draft 2024 EEO-1 Component 1 Data Collection Instruction Booklet (Please note this will open as a download)

EEOC | Apr 2025

The final approved 2024 Instruction Booklet and Filing Period will be posted on Data Collection Site. EEO-1 Component 1 Data Collection EEOC | Apr 2025

North American Industry Classification System (NAICS) United States Census Bureau

SHRM Resources Checklist: EEO-1 Reporting Form: EEO-1 Voluntary Self Identification HRQA: What are the filing requirements for the EEO-1 form? HRQA: How should employers report telecommuters and remote workers on the EEO-1 survey?

Law Firm Resources

According to recent administrative documents filed by the Equal Employment Opportunity Commission (EEOC), this year’s collection of EEO-1 reports will begin in less than a month – and will not allow employers to categorize workers as “non-binary.” Private employers with at least 100 employees and federal contractors with at least 50 employees should prepare to sort company data by employee job category, as well as by sex and race/ethnicity, to turn over to the EEOC between May 20 and June 24. While these dates are not yet set in stone, they provide a glimpse into how we can expect this year’s EEO-1 reporting season to go. EEOC Preparing to Open EEO-1 Reporting on May 20 – With No Option for Non-Binary Workers: What Employers Can Do to Prepare Fisher Phillips | Apr 2025

Employers will continue to be required to provide the EEOC with data about the size, location, race or ethnicity, and gender demographics of their workforce. The 2024 report, like prior reports, will be based on a workforce payroll snapshot taken during the fourth quarter of the prior year. For this year, the snapshot should be a payroll period from October 1, 2024 to December 31, 2024. EEOC Requests OMB Approval for 2024 EEO-1 Reporting Cycle and Updates to Form 462 Littler | Apr 2025

Shortened Reporting Period

The proposed 2024 Instruction Booklet provides for a shortened reporting period—down to five weeks—from the platform opening date of May 20, 2025, to the filing deadline of June 24, 2025.

Changes to Reporting by Sex

The proposed 2024 Instruction Booklet eliminates the option to report non-binary employees, stating that the reporting provides “only binary options (i.e., male or female) for reporting employee counts.” This change is tied to Executive Order 14168, “Defending Women From Gender Ideology Extremism and Restoring Biological Truth to the Federal Government.” EEOC Breaks Silence on 2024 EEO-1 Filing Cycle and Plans Shortened Filing Period Ogletree | Apr 2025

The updated instruction booklet includes a new “Failure to File” section, which provides that if an employer does not file by this year’s June 4, 2024 deadline they will receive a failure to file notice from the EEOC. The notice will inform employers that they are out of compliance and alert them to file by July 9, 2024.  No additional EEO-1 Component Reports will be accepted after the July 9, 2024 deadline. EEOC Announces EEO-1 Reporting Schedule, Updated Instruction Booklet Fox Rothschild | Apr 2024

Related Reading

2025 Federal and State EEO-1 Reporting Requirements Prince Lobel | Jan 2025

Oops! My Company Failed To File Its EEO-1 Report; Now What? Foley | Jul 2024

SHRM Ask An Advisor

Get expert help on a wide range of HR topics. Access experienced, certified HR Knowledge Advisors by phone, chat & email

Connect with An Advisor now: https://www.shrm.org/hrhelp